Who is responsible for processing your data?

DECIMAS SLU (hereinafter “DECIMAS”). Address: Campus Empresarial Tribeca, Carretera de Fuencarral 44Building 9, L-18C.P. 28108 Alcobendas. CIF: B78785219 Phone: 916295806 E-mail: atencionalcliente@decimas.es

You can use any way to communicate with us.

We reserve the right to modify or adapt this Privacy Policy in any moment. We recommend you review it, and if you have registered and access your account or profile, you will be informed of the changes

Privacy Policy

The Privacy Policy is part of the General Conditions that govern the present website. Version dated May 25, 2018

WEB OR EMAIL CONTACTS

We can process your IP, what operating system or browser you use, and even the duration of your visit, anonymously. If you provide us with data in the contact form, you will identify yourself to to be able to contact you, in case it is necessary to:

What data do we collect through the Web?

  • Answer your queries, requests or petitions
  • Manage the requested service, answer your request, or process your request.
  • Information by electronic means, regarding your application.
  • Commercial or event information by electronic means, whenever it exists express authorization
  • Perform analyzes and improvements on the Web, on our products and services. Improve our business strategy.

The acceptance and consent of the interested party: In those cases where to carry out a request is necessary to fill out a form and click on the send button, the realization of the same will necessarily imply that you have been informed and have expressly granted your consent to the content of the clause attached to said form or acceptance of the privacy policy privacy

All our forms have the * symbol in the mandatory data. But you provide these fields, or do not check the acceptance checkbox of the privacy policy, it will not be allowed the sending of the information. It usually has the following formula: “I am over 14 and I have read and accept the Privacy Policy.”

NEWSLETTER CONTACTS

On the Web, it is allowed to subscribe to the Newsletter, if you provide us with a email, to which it will be sent. We will only store your email in our database data, and we will proceed to send you emails periodically, until you request unsubscription, or we stop sending post. You will always have the option to unsubscribe, in any communication

What data do we collect through the newsletter?

  • Manage the requested service
  • Information by electronic means, related to your request
  • Commercial or event information by electronic means, whenever it exists express authorization.
  • Carry out analyzes and improvements in sending mailings, to improve our business strategy.

The acceptance and consent of the interested party: In those cases where you subscribe It will be necessary to accept a checkbox and click on the submit button. This would necessarily imply that you been informed and you have expressly given your consent to receive the newsletter. If you don't mark the checkbox of acceptance of the privacy policy, the sending of the information will not be allowed. Usually has the following formula: “I am over 14 and I have read and accept the Privacy Policy.”

CUSTOMERS

What data of yours do we use?

  • Preparation of the budget and follow-up of the same through communications between both parties
  • Information by electronic means, regarding your application.
  • Commercial or event information by electronic means, whenever it exists express authorization.
  • Manage the administrative, communications and logistics services performed by the Responsible.
  • Invoicing and declaration of timely taxes.
  • Perform the corresponding transactions.
  • Control and recovery procedures.

SUPPLIERS

What data do we use from the surveys?

  • assess the degree of quality in the service provided
  • Improve the services offered, by virtue of ISO compliance
  • The legal basis is the express consent of the respondent

QUALITY SURVEYS

What data do we use as a provider?

  • Information by electronic means, regarding your application.
  • Commercial or event information by electronic means, whenever it exists express authorization
  • Manage the administrative, communications and logistics services performed by the Responsible
  • Billing
  • Perform the corresponding transactions
  • Invoicing and declaration of timely taxes.
  • Control and recovery procedures.

The legal basis is the acceptance of a contractual relationship, or failing that, your consent when contacting us or offering us your products by any means.

SOCIAL MEDIA CONTACTS

What data do we use from social networks?

  • Answer your queries, requests or petitions.
  • Manage the requested service, answer your request, or process your request.
  • Relate to you and create a community of followers.

The acceptance of a contractual relationship in the social network environment that applicable, and in accordance with its Privacy policies:

What data do we use as a provider?

We can only consult or delete your data in a restricted way by having a profile specific. We will treat them as long as you leave us following us, being friends or giving "me like”, “follow” or similar buttons. Any rectification of your data or restriction of information or publications must be made through the configuration of your profile or user in the social network itself

What data do we use from your CV?

  • Organization of selection processes for hiring employees.
  • Appoint you for job interviews and evaluate your candidacy
  • If you have given us your consent, we can transfer it to collaborating companies or related, with the sole purpose of helping you find employment.
  • If you check the privacy policy acceptance checkbox, you give us your consent to transfer your job application to the entities that make up the group of companies with the objective of including you in their personnel selection processes.

Furthermore, we inform you that one year after receiving your resume vitae, we will proceed to its safe destruction.

The legal basis is your unequivocal consent, when you send us your CV.

Do we include personal data of third parties?

No, as a general rule we only process the data provided by the owners. Yes If you provide us with data from third parties, you must previously inform and request their consent to such persons, or otherwise release us from any liability for breach of this requirement.

JOB APPLICANTS

And data on minors?

We do not process data of children under 14 years of age. Therefore, refrain from providing them if is not of that age or, where appropriate, to provide data from third parties who are not of that age. TENTHS disclaims any liability for non-compliance with this provision

Will we communicate electronically?

  • They will only be made to manage your request, if it is one of the means of contact that you have provided us.
  • If we carry out commercial communications, they will have been previously and expressly authorized by you.

What security measures do we apply?

You can rest assured: We have adopted an optimal level of Data protection Personnel that we handle, and we have installed all the means and technical measures at our disposal according to the state of technology to prevent loss, misuse, alteration, unauthorized access and theft of Personal Data.

What rights do you have?

  • To know if we are treating your data or not.
  • To access your personal data.
  • To request the rectification of your data if it is inaccurate.
  • To request the deletion of your data if they are no longer necessary for the purposes for which they were collected or if you withdraw the consent granted
  • To request the limitation of the processing of your data, in some cases, in in which case we will only keep them in accordance with current regulations.
  • To port your data, which will be provided to you in a structured format, for use common or mechanical reading. If you prefer, we can send them to the new manager who you designate It is only valid in certain cases.
  • To file a claim with the Spanish Data Protection Agency or competent control authority, if you believe that we have not attended you correctly.
  • To revoke consent for any treatment for which you have consented, at any time.
  • If you modify any data, we appreciate you letting us know so we can keep it updated.

JOB APPLICANTS

Do you want a form to exercise Rights?

  • We have forms for the exercise of your rights, ask us by email or if If you prefer, you can use those prepared by the Spanish Data Protection Agency or third parties.
  • These forms must be electronically signed or accompanied by photocopy of the DNI.
  • If someone represents you, you must attach a copy of their ID, or have them sign it with your electronic signature.
  • The forms can be presented in person, sent by letter or by mail at the address of the Responsible at the beginning of this text.

How long does it take to respond to the Exercise of Rights?

Depends on the right, but a maximum of one month from your request, and two months if the subject is very complex and we notify you that we need more time.

Do we treat cookies?

If we use other types of cookies that are not necessary, you can consult the cookies policy in the corresponding link from the beginning of our website

How long are we going to keep your personal data?

  • Personal data will be kept as long as you continue to be linked with us.
  • Once you opt out, the personal data processed for each purpose will be They will be maintained during the legally established periods, including the period in which a judge or court may require in accordance with the statute of limitations for legal actions.
  • The data processed will be kept as long as the aforementioned legal deadlines do not expire above, if there is a legal maintenance obligation, or if there is no such legal term, until the interested party request its deletion or revoke the consent granted.
  • We will keep all information and communications related to your purchase or the provision of our service, while the guarantees of the products or services last, to meet possible claims
  • In each treatment or type of data, we provide you with a specific period, which you can check in the following table
File
Document
Conservation
Clients
Invoices
Forms & Coupons
Contracts
10 years
15 years
5 years
Human Resources
Payrolls, TC1, TC2, etc
Curriculums
Docs of severance pay. Contracts. Temporary worker data
Worker file
10 years
Until the end of the selection process, and 1 more year with your consent
4 years
up to 5 years after discharge
Marketing
Invoices
10 years
Contracts
Invoices
5 years
Providers
Invoices
Contracts
5 years
10 years
Access control & video surveillance
Visitor List
Videos
30 days
30 days lock 3 yearsdestruction
Accounting
Accounting Books and Documents. Partner agreements and boards of directors, bylaws of the company, minutes, regulations of the board of directors and delegated commissions. state financial statements, audit reports Records and documents related to grants
6 years old
File
Document
Conservation
Prosecutor
Record of the administration of the company, rights and obligations related to the tax payment. Administration of dividend payments and tax withholdings.
Information on the intra-group pricing
10 years
18 years 8 years for intra-group transactions for agreements prices
File
Document
Conservation
Safety and health
Worker Medical Records
5 years
Environment
Information on chemical or substantially dangerous substances
Documents related to environmental permits While the activity is carried out
Records on recycling or waste disposal
Subsidies for clean-up operations must keep documentation of rights and obligations, receipts and payments
Accident reports
10 years
3 years after the closure of the activity 10 years (prescription of crime)
3 years
4 years
5 years
File
Document
Conservation
Purchases
Record all goods delivered or services rendered, intra-community acquisitions, imports and exports for VAT purposes.
5 years
Legal
Intellectual and Industrial Property Documents. contracts and agreements
Permits, licenses, certificates
Confidentiality and non-competition agreements
5 years
6 years from the expiration date of the permit, license or certificate. 10 years (criminal prescription)
Always the term of the obligation or the confidentiality
File
Document
Conservation
LOPD
Processing of personal data, if it is different from the treatment notified to the AEPD
Personal data of employees stored in the networks, computers and equipment of communications used by them, access controls and internal management/administration systems
3 years
5 years
Insurance
Insurance Policies
6 years (general rule) 2 years (damage) 5 years (personal) 10 years (life)